AscenWork Timesheet Approval

Overview

AscenWork Timesheet Approval is a workflow solution built specifically for Microsoft SharePoint and Microsoft 365 environments. It provides organizations already invested in the Microsoft ecosystem with a native timesheet management solution that leverages existing infrastructure and user familiarity with SharePoint.

Features

• SharePoint Integration: Native solution running within SharePoint Online or on-premises
• Automated Workflows: PowerAutomate/Flow integration for approval routing
• Microsoft 365 Authentication: Single sign-on using existing organizational credentials
• Teams Integration: Notifications and approvals within Microsoft Teams
• Custom Forms: SharePoint list-based timesheet forms with validation
• Approval Hierarchy: Multi-level approval workflows using SharePoint groups and permissions
• Email Integration: Outlook-based notifications and reminders
• Document Libraries: Store supporting documentation alongside timesheet entries

SharePoint Advantages

• No additional user training required for SharePoint-familiar users
• Centralized permissions and security management
• Integration with existing SharePoint sites and document management
• Leverage organizational Active Directory structure
• Version history and audit capabilities built into SharePoint
• Mobile access through SharePoint mobile apps

Workflow Capabilities

• Conditional routing based on hours, projects, or departments
• Parallel and sequential approval paths
• Automatic escalation for overdue approvals
• Integration with Power BI for reporting and analytics
• Custom business rules using Power Automate

Typical Implementation

1. Create SharePoint timesheet list with required columns
2. Configure approval workflows using Power Automate
3. Set up notification emails and Teams messages
4. Create dashboard views for managers and employees
5. Connect to payroll or project management systems via Power Automate connectors

Benefits for Microsoft Organizations

• Minimal additional cost leveraging existing Microsoft 365 licenses
• Consistent user experience across Microsoft tools
• IT-friendly with centralized administration
• Scalable across departments and divisions
• Compliance with organizational data governance policies

Ideal For

Organizations already using Microsoft 365 and SharePoint who want to implement timesheet workflows without introducing new platforms or vendors.