Overview
Todoist is one of the world's most popular task management applications, known for its clean design, powerful features, and cross-platform availability. It helps individuals and teams organize tasks, set priorities, track projects, and build productive habits through its intuitive interface and smart features.
Core Features
Task Management
- Quick task capture
- Natural language input ("tomorrow at 3pm")
- Subtasks and sub-projects
- Task notes and attachments
- Comments and collaboration
- Task templates
- Recurring tasks with advanced patterns
Organization
- Project hierarchies
- Sections within projects
- Color-coded projects
- Labels for flexible categorization
- Filters for custom views
- Favorites and pinning
Prioritization
- Four priority levels
- Today and Upcoming views
- Custom filters for priorities
- Visual priority indicators
- P1-P4 system
Scheduling
- Due dates and times
- Recurring schedules
- Natural language dates
- Calendar view
- Time zone support
Productivity Features
Karma & Streaks
- Points for completing tasks
- Daily and weekly streaks
- Productivity trends
- Gamification elements
- Motivation through progress
Goals
- Daily and weekly goals
- Goal progress tracking
- Completion statistics
- Historical performance
Templates
- Project templates
- Quick project setup
- Common workflows
- Share templates
Collaboration
- Shared projects
- Task assignment
- Comments and discussions
- File attachments
- Activity history
- Real-time sync
- Team workspaces
Integration
Native Integrations
- Gmail
- Google Calendar
- Outlook
- Slack
- Zapier (5000+ apps)
- Amazon Alexa
- Google Assistant
- Web browser
- Windows desktop
- macOS desktop
- iOS (iPhone, iPad, Apple Watch)
- Android
- Browser extensions
Advanced Features
Filters
- Custom query language
- Combine multiple criteria
- Save frequently used filters
- Share filters with team
Labels
- Flexible categorization
- Multiple labels per task
- Color-coded
- Quick filtering
Sections
- Organize tasks within projects
- Visual separation
- Collapsible
- Drag and drop reordering
Use Cases
Personal Productivity
- Daily task lists
- Goal tracking
- Habit building
- Project management
- GTD implementation
Team Collaboration
- Shared projects
- Task delegation
- Team coordination
- Project tracking
Specific Workflows
- Content planning
- Event organization
- Study schedules
- Home improvement projects
- Travel planning
Pricing
Free:
- 5 active projects
- 5 collaborators
- Basic features
Pro:
- 300 active projects
- 25 collaborators
- Reminders
- Labels & filters
- Comments & file uploads
Business:
- 500 active projects
- 50 collaborators
- Team billing
- Admin tools
- Priority support
Comparison to Alternatives
vs Things 3
- Todoist: Cross-platform, cheaper, collaboration
- Things: Mac/iOS only, more polished, no collaboration
vs Microsoft To Do
- Todoist: More powerful, better features
- To Do: Free, Microsoft ecosystem integration
vs Notion
- Todoist: Focused on tasks, faster, simpler
- Notion: More flexible, database-driven, heavier
Best Practices
Inbox Zero
- Capture everything
- Process inbox regularly
- Organize into projects
- Clear to zero daily
Priority Management
- Reserve P1 for truly urgent
- Most tasks should be P4
- Use sparingly for impact
Project Organization
- Life areas as top-level projects
- Specific projects within areas
- Use sections for phases
- Archive completed projects
Ideal For
Individuals seeking powerful task management, teams needing shared project lists, GTD practitioners, people wanting cross-platform sync, students organizing coursework, professionals managing multiple projects, and anyone preferring clean, focused task management.
