Overview
OnTheClock is a straightforward, affordable time tracking and employee scheduling solution built specifically for small businesses. With multiple clock-in options, geofencing capabilities, and integrated scheduling, it provides everything small employers need to track employee hours accurately without overwhelming complexity or enterprise pricing.
Features
Flexible Clock-In Options
Mobile App Clock-In:
- Employees clock in/out from personal smartphones
- iOS and Android native apps
- GPS location capture at each punch
- Photo verification option
- Offline mode with sync when connected
- Push notifications for shift reminders
Desktop/Laptop Clock-In:
- Web-based time clock from any computer
- No software installation required
- Browser-based access from anywhere
- Ideal for office workers
Kiosk Station:
- Shared tablet or computer as central time clock
- PIN-based employee identification
- Face recognition option (premium)
- Ideal for retail, restaurants, warehouses
- Prevent unauthorized access
Phone Clock-In:
- Call-in time clock via toll-free number
- Voice-based punch system
- Option for locations without smartphones
- Automatic caller ID verification
Geofencing and Location Tracking
- Job Site Geofencing: Create virtual perimeters around work locations
- Geofence Alerts: Notification if employee clocks in outside designated area
- Multiple Locations: Different geofences for different sites
- Radius Configuration: Adjustable geofence size
- Location History: GPS breadcrumb trail of employee locations
- Map View: Visualize all employee locations in real-time
Device Restrictions
- IP Locking: Restrict clock-in to specific IP addresses
- Device Whitelisting: Approve only certain devices
- Location Requirements: Mandate geofence presence for clock-in
- PIN Protection: Require PIN even on approved devices
- Prevent Buddy Punching: Multiple verification layers
Employee Scheduling
- Drag-and-Drop Scheduler: Easy visual schedule building
- Shift Templates: Reuse common shift patterns
- Multi-Location Scheduling: Manage schedules across sites
- Employee Availability: Workers set when they can work
- Schedule Publishing: Push schedules to employee apps
- Shift Swap Requests: Employees request to trade shifts
- Open Shift Posting: Offer available shifts to team
- Schedule Notifications: Auto-alerts when schedule published or changed
Time Tracking and Timesheets
- Automatic Timesheets: Punches populate timesheets automatically
- Daily/Weekly Views: Choose preferred timesheet layout
- Break Tracking: Separate meal and rest breaks
- Overtime Calculation: Automatic daily and weekly OT
- PTO Tracking: Vacation, sick leave, and other time off
- Timesheet Editing: Managers can adjust entries with notes
- Approval Workflow: Manager review and approval
- Export Options: CSV, Excel, PDF formats
Payroll Integration
- QuickBooks: Direct integration with QuickBooks Online and Desktop
- Gusto: Seamless sync with Gusto payroll
- ADP: Integration with ADP Workforce Now
- Paychex: Connection to Paychex Flex
- Generic Export: Compatible with any payroll system via export
- Custom Formatting: Configure export to match payroll requirements
Reporting
- Time Card Reports: Individual employee time cards
- Payroll Summary: Ready-to-process payroll data
- Who's Working: Real-time view of clocked-in employees
- Location Reports: Time and attendance by job site
- Overtime Reports: OT hours by employee and pay period
- Exception Reports: Late arrivals, early departures, missing punches
- Custom Reports: Build reports specific to your needs
- Scheduled Reports: Automatic report generation and email delivery
Small Business Focus
Affordable Pricing
- Designed for tight small business budgets
- No per-employee fees on some plans
- Predictable monthly costs
- No long-term contracts required
Easy Setup
- Quick onboarding process
- No IT expertise required
- Intuitive interface
- Minimal training needed
- Start tracking time same day
Simple Administration
- Clean, uncluttered dashboards
- Straightforward navigation
- Common tasks are obvious
- Mobile admin for managers
- Minimal ongoing maintenance
Scalable Solution
- Works for 1 employee or 500+
- Add employees as you grow
- Features scale with your needs
- Upgrade plans as business expands
Use Cases
Retail Stores
- Kiosk clock-in at store entrance
- Schedule shifts around peak hours
- Track time by location for multi-store chains
- Prevent early clock-ins and late clock-outs
Restaurants and Food Service
- Shared tablet time clock for staff
- Track server, kitchen, and management hours separately
- Schedule around meal rushes
- Mobile scheduling for managers
Construction and Field Services
- Mobile clock-in from job sites
- GPS verification of on-site presence
- Track time by project and location
- Geofence job sites to ensure accuracy
Healthcare and Home Care
- Mobile app for caregivers visiting clients
- Geofence client homes
- Schedule complex shift rotations
- Track certifications and compliance
Professional Services
- Desktop clock-in for office workers
- Project-based time tracking
- Integration with invoicing systems
- Remote worker time tracking
Warehouses and Manufacturing
- Kiosk stations at facility entrances
- Department-level time tracking
- Shift scheduling for production lines
- Overtime monitoring
Mobile Apps
Employee App Features:
- Quick clock in/out
- View current and upcoming schedules
- Request time off
- Request shift swaps
- View timesheet and hours worked
- Receive shift reminder notifications
Manager App Features:
- All employee app features
- Approve time-off requests
- Approve shift swaps
- Edit employee timesheets
- View who's working now
- Create and edit schedules
- Run reports
Benefits
- Save Time: Eliminate manual timesheet collection and calculation
- Prevent Time Theft: GPS and geofencing ensure on-site presence
- Reduce Payroll Errors: Automatic calculation eliminates math mistakes
- Faster Payroll Processing: Export directly to payroll systems
- Better Scheduling: Easy tools create optimal schedules
- Improved Compliance: Automatic break and overtime tracking
- Employee Empowerment: Self-service for schedules and time-off
- Real-Time Visibility: Know who's working right now
Security
- Data Encryption: All data encrypted in transit and at rest
- Secure Access: Role-based permissions and password requirements
- Regular Backups: Automatic data backup
- Reliable Uptime: 99.9% availability
- Audit Trails: Track all timesheet modifications
- Compliance: FLSA and labor law compliant
Customer Support
- Phone Support: Live phone support during business hours
- Email Support: Respond within 24 hours
- Knowledge Base: Comprehensive help articles and videos
- Setup Assistance: Help with initial configuration
- Training Resources: Video tutorials and webinars
Pricing
OnTheClock offers simple, affordable pricing:
Free Plan:
- Up to 2 employees
- All core features
- Mobile and web clock-in
- Basic scheduling
- Basic reporting
- Good for testing
Basic ($2.50/user/month):
- 3+ employees
- All Free features
- Advanced scheduling
- Geofencing
- All reports
- Payroll integrations
Pro ($4/user/month):
- All Basic features
- Face recognition clock-in
- Advanced geofencing
- Shift swap approvals
- Priority support
- Advanced reporting
Enterprise (Custom):
- 100+ employees
- Custom features
- Dedicated support
- API access
- Custom integrations
All paid plans include:
- No setup fees
- No contracts (monthly billing)
- 30-day free trial
- Unlimited locations
- Mobile apps included
- Email and phone support
Pricing is per active employee (clocked hours that month). Inactive employees free.
