Invoice Ninja

Invoice Ninja is a free, open-source platform for freelancers and small businesses to manage invoicing, time tracking, expenses, and project management. It provides a comprehensive suite of tools to streamline billing, payments, and workflow automation.

Features

• Invoicing & Quotes: Create and send invoices and quotes, including real-time PDF previews and bulk emailing.
• Payments: Accept online payments via multiple gateways (Stripe, PayPal, GoCardless, PayFast, Authorize.net, Mollie, BTCPay Server, and more).
• Recurring Invoicing & Auto-Billing: Set up recurring invoices and automatic billing for clients.
• Expense Tracking: Manage, re-invoice, and import expenses; track vendors and purchase orders.
• Project Management: Organize projects, tasks, and track billable hours with Kanban boards and time-tracking.
• Product & Inventory Management: Product library with inventory tracking and stock notifications.
• Bank & Financial Integration: Sync transactions from bank, credit card, and PayPal accounts (via Yodlee integration on Enterprise plan).
• Client Portal: Clients can view invoices, payment history, upload documents, and manage payment methods.
• Multiple Contacts per Client: Send invoices/quotes to multiple contacts within a client organization.
• Custom Fields & Branding: Add custom fields to invoices/quotes, upload company logo, customize invoice templates (4 free, 11 with Pro/Enterprise), and use custom domains/subdomains for client portals.
• Localization: Supports multiple languages, currencies, and custom date/time formatting.
• Automations: Integrate with Zapier, Make, Integrately, Pabbly, and more for workflow automation.
• Purchase Orders: Create and manage purchase orders, convert approved POs to expenses.
• Tax Management: Define taxes per invoice or per line item; supports inclusive/exclusive taxes.
• Reporting: Robust reporting, accounts aging, client statements (advanced in Pro/Enterprise).
• Notifications & Reminders: Custom email reminders for invoices, alerts for invoice views/payments, and late fee automation.
• Custom Payment Instructions: Add instructions per invoice.
• Deposits & Partial Payments: Accept deposits and partial payments with unique due dates.
• Vendor & Client Document Uploads: (Enterprise) Allow document uploads on client/vendor portals.
• API Access: REST API for integrations (Pro/Enterprise).
• Team Collaboration: (Enterprise) Add up to 20 users, set permissions, and receive activity notifications.
• Self-Hosting Option: Option to self-host on your own server.
• Mobile & Desktop Apps: Available for Web, iOS, Android, macOS, Windows, Linux, and WordPress plugin.

Pricing

• Forever Free:
  • Up to 5 clients
  • Unlimited invoices/quotes
  • 4 invoice templates
  • Core features included
• Pro Plan (paid):
  • Unlimited clients
  • All 11 invoice templates
  • Advanced reporting
  • Custom reminders, email designs, number sequencing, late fees
  • Automated workflows and integrations
  • Custom client portal subdomain
  • Client subscriptions (recurring/auto-billing)
  • Custom fields, custom invoice/quote designs
  • Link up to 10 companies with one login
• Enterprise Plan (paid):
  • All Pro features plus:
  • Up to 20 additional account users with permissions
  • Client/vendor document uploads
  • Banking & transaction sync (Yodlee)
  • Custom portal domain (e.g., billing.yourcompany.com)
  • Attach 3rd party files to invoices/expenses

For current pricing details and plan comparison, visit Invoice Ninja Pricing.

Category

• Team Project & Time Tracking

Tags

• Open-source, invoicing, expense-tracking, small-business