Overview
Easy Time Clock is a cloud-based time and attendance solution designed to simplify employee time tracking for businesses of all sizes. The platform offers flexible clock-in methods, automated reporting, and straightforward approval workflows, positioning itself as an affordable yet comprehensive alternative to complex enterprise systems.
How It Works (3 Simple Steps)
Step 1: Employees Clock In
Multiple options for time entry:
- Computer web browser
- Mobile app (iOS/Android)
- Tablet kiosk mode
- Biometric fingerprint reader
- RFID proximity badge
- Telephone (call-in system)
Step 2: Generate Reports
Automated timesheet creation:
- View totals by employee, department, or date range
- Edit time entries if needed
- Review for accuracy before approval
- Export to various formats (CSV, Excel, PDF)
Step 3: Approve Digitally
Streamlined approval process:
- Digital approval workflow
- Email notifications for pending timesheets
- Audit trail of approvals
- Direct export to payroll
Key Features
Flexible Time Tracking
- Web Clock: Clock in from any computer with internet access
- Mobile Apps: Native iOS and Android applications
- Biometric Readers: Fingerprint scanning to prevent buddy punching
- Proximity Cards: RFID badge tap for quick clock-in
- Kiosk Mode: Shared device for multiple employees
- GPS Tracking: Verify location for mobile clock-ins
Automated Calculations
- Automatic hour totals (daily, weekly, pay period)
- Overtime calculation based on configurable rules
- Break deductions (paid and unpaid)
- Rounding rules (to nearest 5, 10, or 15 minutes)
- Shift differentials and premium pay
- Holiday and PTO accruals
Reporting & Analytics
- Standard Reports: Hours by employee, department, project
- Custom Reports: Build reports for specific needs
- Real-Time Data: Live view of who's clocked in
- Exception Reports: Highlight missing punches, overtime, tardiness
- Export Options: Excel, CSV, PDF, QuickBooks format
- Employee Scheduling: Create and publish schedules
- PTO Management: Track vacation, sick leave, personal days
- Job Costing: Allocate time to projects or clients
- Department Tracking: Organize by business unit
- Notes & Flags: Add context to time entries
- Multi-Location Support: Manage employees across sites
Security & Access Control
- Role-Based Permissions: Control who can view/edit what
- Biometric Anti-Fraud: Prevent buddy punching
- Geofencing: Restrict where employees can clock in
- IP Restrictions: Limit access to approved networks
- Encrypted Data: Secure transmission and storage
- Audit Logs: Track all system changes
Integration
Payroll Systems
- QuickBooks (Online and Desktop)
- ADP
- Paychex
- Gusto
- Generic CSV/Excel export for any payroll provider
Accounting Software
- QuickBooks integration for job costing
- Export labor data for financial reporting
APIs
- RESTful API for custom integrations
- Webhooks for real-time data sync
- Third-party app connections via Zapier
Hardware Options
Biometric Time Clocks
- Fingerprint readers (various models)
- Facial recognition devices
- Hand geometry scanners
- USB or networked connectivity
Badge Readers
- RFID proximity card readers
- Barcode scanners
- Magnetic stripe readers
Tablets & Kiosks
- iPad/Android tablet with kiosk app
- Wall-mounted or desktop stands
- Shared device for multiple employees
Mobile Capabilities
Employee Mobile App
- Clock in/out with GPS verification
- View schedules and time cards
- Request time off
- Add notes to time entries
- Receive push notifications for schedule changes
Manager Mobile Access
- Approve timesheets on the go
- View real-time attendance
- Edit time entries
- Run reports from smartphone
- Manage schedule changes
Benefits
For Employees
- Multiple convenient clock-in options
- Real-time visibility into hours worked
- Easy time-off requests
- Access to schedules anytime
- Fair and accurate time tracking
For Managers
- Eliminate manual timesheet collection
- Real-time attendance visibility
- Quick identification of time tracking issues
- Streamlined approval process
- Better labor cost control
For Payroll
- Accurate time data eliminates errors
- Direct export to payroll systems
- Reduced processing time
- Audit trail for compliance
- Consistent data format
Compliance Support
- FLSA Compliance: Track exempt/non-exempt correctly
- Break Laws: Enforce required meal and rest breaks
- Overtime Rules: Automatically flag overtime violations
- Record Retention: Secure storage meeting legal requirements
- Audit Trails: Complete history for labor investigations
Pricing
Affordable cloud-based pricing model:
- Per-employee per-month subscription
- No long-term contracts required
- Free trial available
- Hardware purchases separate (optional)
- Includes customer support and updates
Pricing scales with features needed and number of employees.
Customer Support
- Phone support during business hours
- Email support
- Online knowledge base and tutorials
- Video training resources
- Implementation assistance
Ideal For
Small to medium-sized businesses, companies with hourly workforce, multi-location organizations, businesses seeking to eliminate paper timesheets, organizations needing basic to moderate complexity in time tracking, and teams requiring flexible clock-in options.
