Visual time management system adapted from manufacturing that uses two core principles - visualize your work and limit work-in-progress - to reduce stress, minimize multitasking, and improve focus through simple visual workflows.
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Personal Kanban Method
Personal Kanban is a time management system that adapts the Kanban methodology from Japanese manufacturing (originally developed by Toyota in the 1950s) for individual productivity. It works on two fundamental principles: visualize your work and limit your work-in-progress (WIP).
Create a visual board (physical or digital) with columns representing different stages of work. The basic setup includes:
From your Options column, choose no more than three tasks to move into the "Doing" column. This constraint forces prioritization and prevents the productivity loss from multitasking.
Time Blocking + Kanban: Allocate specific time blocks to tasks in your "Doing" column, combining visual task management with dedicated focus periods.
Weekly Planning: Use Sunday or Monday to populate your Options column for the week, then pull tasks into Doing as capacity allows.
Morning Briefing: Start each day by reviewing your board and selecting priorities.
Personal Kanban has been praised for making the "myth of multitasking" visible - when your board shows seven tasks in progress, you can physically see the problem and take action to reduce WIP.
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