Simplified productivity system by Leo Babauta that combines the best aspects of GTD and other methodologies, focusing on habit formation one at a time with emphasis on doing rather than planning through 10 core habits.
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Zen to Done (ZTD)
Zen To Done (ZTD) is a productivity system developed by Leo Babauta that takes some of the best aspects of popular productivity systems (particularly GTD, Stephen Covey, and others), then combines and simplifies them. ZTD focuses on the habit changes necessary for productivity in a more practical way, emphasizing doing over planning and adding simple structure to your work.
ZTD captures the essential spirit of simplicity and focuses on doing in the here and now, instead of on planning and on the system itself. The key difference from other systems: ZTD focuses on one habit at a time, allowing you to adopt the system in phases rather than all at once.
Capture everything - ideas, tasks, projects - in an inbox
Make quick decisions on inbox items; don't defer decisions
Set Most Important Tasks (MITs) for the day, week, and month
Focus on one task at a time without distractions
Keep simple lists rather than complex organizational structures
A place for everything, and everything in its place
Weekly review of your system and goals
Reduce goals and tasks to essentials
Establish routines for processing and planning
Work on tasks you're passionate about for sustained motivation
For those who find 10 habits overwhelming, Babauta offers Minimal ZTD focusing on just four core habits:
Start with the habits that will have the most impact for you, but a common progression is:
GTD emphasizes comprehensive system setup; ZTD emphasizes taking action
ZTD deliberately simplifies many GTD concepts
ZTD makes habit building explicit and central to the methodology
ZTD emphasizes identifying and completing Most Important Tasks daily
ZTD builds in daily and weekly routines for consistency
A central concept in ZTD:
ZTD works with any task management tool:
The system is tool-agnostic, focusing on habits rather than specific software.
Some find ZTD too simple compared to GTD, lacking:
However, this simplicity is intentional—ZTD prioritizes sustainability and action over comprehensiveness.
Set up inboxes and practice capturing everything
Practice making quick decisions on inbox items
Establish routine of setting daily MITs
Focus on single-tasking and eliminating distractions
Continue with remaining habits as earlier ones become automatic.
ZTD remains relevant in 2026 as a counterpoint to increasingly complex productivity systems. In an age of productivity apps and AI assistants, ZTD's emphasis on simple habits and focused execution offers a refreshing alternative.
The system works particularly well for:
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