Smartsheet Time Tracking

Overview

Smartsheet offers integrated time tracking and resource management capabilities within its comprehensive work management platform. Teams can track time against projects, monitor resource utilization, and manage capacity planning without leaving their project workspace.

Time Tracking Features

• Project Time Logging - Track time spent on tasks and projects directly in Smartsheet
• Resource Management - Allocate team members to projects and track utilization rates
• Capacity Planning - Visualize team workload and prevent over-allocation
• Timesheet Generation - Create timesheets from tracked hours for billing and payroll
• Budget Tracking - Monitor time against project budgets in real-time
• Custom Time Fields - Add estimated vs. actual time tracking to any sheet
• Automated Calculations - Auto-calculate totals, overtime, and billable hours

AI Integration (2026)

In 2026, Smartsheet has enhanced its AI capabilities to:

• Predict resource needs based on project patterns
• Optimize resource allocation across multiple projects
• Identify potential bottlenecks before they impact timelines
• Suggest task dependencies based on team efficiency data

Resource Management Tools

• Resource Views - Gantt charts showing team allocation and availability
• Workload Management - Balance work across team members
• Portfolio Dashboards - Executive view of resource utilization across all projects
• Real-Time Updates - Automatically sync changes across all connected sheets

Best For

• Project managers tracking team hours across multiple initiatives
• Professional services firms billing by time
• Enterprise teams needing integrated work and time management
• Organizations already using Smartsheet for project management

Pricing

Time tracking and resource management features are available in Smartsheet's Business and Enterprise plans, with advanced resource management requiring higher-tier subscriptions.