PROCAS

Overview

PROCAS is comprehensive accounting and timekeeping software designed specifically for government contractors to achieve and maintain DCAA compliance. For over 25 years, PROCAS has helped companies become DCAA compliant and successfully pass DCAA accounting system audits. The platform provides integrated project accounting, timekeeping, expense reporting, and management reporting solutions.

Features

DCAA-Compliant Timekeeping

• Timesheet Entry: Daily time recording with project/task allocation
• Detailed Audit Trail: Complete history of all timesheet entries, changes, and approvals
• Change Justification: System requires employees to document reasons for any alterations
• Supervisor Approvals: Multi-level approval workflows
• Employee Certification: Employees certify accuracy of their timesheets
• Integration with Accounting: Time flows directly to project accounting for accurate labor distribution

Project Accounting

• Job Costing: Real-time labor cost allocation by project
• Contract Management: Track multiple contracts and projects
• Budget Tracking: Monitor project budgets vs. actual costs
• Billing Support: Automated invoice preparation with accurate labor data
• Indirect Rate Calculations: Proper allocation of indirect costs
• Compliance Reporting: Reports required for DCAA audits

Expense Reporting

• Integrated Expense Tracking: Capture project-related expenses
• Receipt Management: Digital receipt storage and attachment
• Approval Workflows: Multi-level expense approval process
• Direct Integration: Expenses flow directly to accounting system
• Reimbursement Processing: Streamlined employee reimbursement

Audit Trail Features

• Complete History: Every entry, change, and approval logged
• Reason Documentation: Required justification for all modifications
• Time-Stamped Records: Precise tracking of when changes occurred
• User Attribution: Clear identification of who made each change
• Permanent Storage: Secure retention meeting federal requirements

Labor Distribution

• Automated Allocation: Time information flows directly from timekeeping to accounting
• Project-Based Distribution: Accurate allocation to appropriate projects
• Direct vs. Indirect: Proper separation of labor categories
• Cost Pool Management: Support for complex indirect cost structures
• Fringe Benefit Allocation: Automated benefit cost distribution

Compliance Features

• FAR/DFARS Alignment: Meets Federal Acquisition Regulation requirements
• CAM Compliance: Aligns with DCAA's Contract Audit Manual
• Pre-Configured Templates: DCAA-ready forms and reports
• Compliance Monitoring: Automatic checks for regulatory adherence
• Audit Support: Reports and documentation for DCAA audits

DCAA Compliance Requirements Addressed

Timekeeping Standards

• Daily labor hour recording
• Detailed audit trail with documented change reasons
• Employee and supervisor certification
• Separation of direct and indirect time
• Project/task code structure

Accounting System Requirements

• Adequate internal controls
• Proper segregation of costs
• Identification of costs by contract
• Timely recording of costs
• Exclusion of unallowable costs

Integration Capabilities

PROCAS integrates timekeeping and expense reporting tools so information flows directly into the accounting system, providing:

• Automated labor distribution
• Seamless expense allocation
• Real-time project costing
• Integrated billing support
• Streamlined invoice generation

Target Users

Ideal For:

• Government contractors of all sizes
• Defense contractors
• Federal grant recipients
• Companies requiring DCAA-compliant accounting systems
• Organizations preparing for DCAA audits

Industries Served:

• Engineering and construction
• Professional services
• IT and technology services
• Research and development
• Manufacturing

Track Record

With over 25 years of experience, PROCAS has established itself as a trusted solution for government contractors navigating DCAA compliance. The platform has helped numerous companies:

• Achieve initial DCAA compliance
• Pass DCAA accounting system audits
• Maintain ongoing compliance
• Streamline contract administration
• Improve project profitability

Benefits

Compliance Assurance

• Pre-built DCAA compliance features
• Reduced audit risk
• Comprehensive documentation
• Expert support for compliance questions

Operational Efficiency

• Automated data flow between systems
• Reduced manual entry and errors
• Faster invoicing and billing
• Improved project visibility
• Streamlined approval workflows

Financial Accuracy

• Real-time labor cost tracking
• Accurate project accounting
• Proper indirect cost allocation
• Reliable audit trails

Implementation

PROCAS offers implementation support to ensure proper setup and configuration for DCAA compliance, including:

• System configuration
• Chart of accounts setup
• User training
• Compliance guidance
• Ongoing support

Pricing

Contact PROCAS for custom pricing based on company size, number of users, and specific requirements.

Key Differentiators

• 25+ year track record in government contracting
• Integrated timekeeping and accounting in one system
• Purpose-built for DCAA compliance
• Comprehensive audit trail capabilities
• Proven success in passing DCAA audits