Why Delegate?
Delegation multiplies your effectiveness by:
- Freeing time for high-value work
- Developing team members
- Increasing organizational capacity
- Reducing personal workload
- Enabling focus on strategic activities
What to Delegate
Good Candidates:
- Routine tasks
- Tasks others can do well
- Tasks that develop others
- Time-consuming but low-impact work
- Tasks outside your core expertise
Don't Delegate:
- Core responsibilities
- Performance reviews
- Confidential matters
- Crisis management
- High-stakes decisions
How to Delegate Effectively
Step 1: Choose the Right Person
Consider:
- Skills and experience
- Current workload
- Development opportunities
- Interest and motivation
Step 2: Define the Task
Clearly specify:
- Desired outcome
- Deadline
- Resources available
- Authority level
- Quality standards
Step 3: Provide Support
- Necessary training
- Required resources
- Access to information
- Authority to act
Step 4: Monitor Progress
- Regular check-ins
- Milestone reviews
- Available for questions
- Don't micromanage
Step 5: Review and Acknowledge
- Review completed work
- Provide feedback
- Recognize success
- Learn for next time
Common Delegation Mistakes
Over-Delegating
Delegating core responsibilities or overwhelming team members.
Under-Delegating
Holding onto tasks that should be delegated.
Unclear Instructions
Not providing sufficient clarity on expectations.
Micromanaging
Not giving autonomy after delegating.
No Follow-Up
Abandoning delegated tasks without support.
Delegation and Time Tracking
Track:
- Time spent on delegatable tasks
- Time saved through delegation
- Time invested in delegation
- Return on delegation investment
Optimize:
- Identify more delegation opportunities
- Improve delegation process
- Develop team capabilities
- Focus reclaimed time on high-value work
Levels of Delegation
- Investigate and report - Gather information only
- Investigate and recommend - Propose solution
- Investigate and advise on action - Suggest and explain
- Decide and advise - Make decision, inform you
- Decide and act - Full authority
Choose appropriate level based on task and person.
Best Practices
- Start with small tasks
- Build trust gradually
- Invest in training
- Provide clear expectations
- Give authority with responsibility
- Allow mistakes as learning
- Recognize and appreciate
- Time Management
- Leadership
- Team Development
- Prioritization
- Leverage
