Meeting Batching Strategy

Overview

Meeting Batching consolidates meetings into dedicated blocks or days, creating longer stretches of meeting-free time for deep work while accepting that some days will be meeting-heavy.

Implementation Approaches

Time-of-Day Batching

Morning Meetings (8-12 PM):

• Afternoons protected for deep work
• Leverages post-lunch focus time
• Common pattern

Afternoon Meetings (1-5 PM):

• Mornings protected for peak productivity
• Meetings during natural energy dip
• Preferred by many knowledge workers

Day-of-Week Batching

Meeting Days (e.g., Tuesday/Thursday):

• Accept high meeting load
• Alternate days are meeting-free
• Clear rhythm week-to-week

No-Meeting Days (e.g., Monday/Wednesday/Friday):

• Designated for deep work
• Team-wide policy
• Protects focus time

Benefits

• Reduces context switching
• Creates longer focus blocks
• Easier to protect deep work time
• Clear expectations for team
• Better preparation for meeting blocks

Pricing

N/A - This is a scheduling practice.