Deltek Costpoint Shop Floor Time is specialized time and labor tracking software for aerospace and defense manufacturers, providing project-based time capture, compliance reporting, and integration with government contract accounting systems.
Deltek Costpoint Shop Floor Time is an enterprise time and attendance solution designed specifically for aerospace, defense, and government contractors. It provides comprehensive labor tracking that meets the stringent requirements of government contract accounting, including DCAA (Defense Contract Audit Agency) compliance.
Key Features
Government Contract Compliance
DCAA Compliance:
Meets Defense Contract Audit Agency requirements
Comprehensive audit trails
Proper segregation of duties
Timely recording of labor hours
Accurate cost allocation
Compliant record retention
FAR/DFARS Requirements:
Federal Acquisition Regulation compliance
Defense Federal Acquisition Regulation Supplement
Proper labor standards
Cost accounting standards
Project-Based Time Tracking
Charge Code Management:
Track time to specific contracts
Multiple charge codes per employee
Project, phase, and task tracking
Direct vs indirect labor classification
Overhead allocation
Multi-Level Projects:
Contract level
Program level
Task order level
Work breakdown structure (WBS) level
Shop Floor Data Collection
Multiple Collection Methods:
Badge swipe terminals
Barcode scanning
RFID readers
Web-based entry
Mobile devices
Kiosk terminals
Real-Time Capture:
Immediate labor posting
Real-time job costing
Current WIP visibility
Production tracking
Integration with Costpoint ERP
Seamless Integration:
Native part of Costpoint ecosystem
Real-time data synchronization
Single database architecture
Unified user interface
Consistent security model
Connected Modules:
Project management
Job costing
Payroll
Billing
General ledger
Industry-Specific Capabilities
Aerospace & Defense
Requirements:
Complex project structures
Multiple security levels
Classified work tracking
Export control compliance (ITAR)
Quality system integration
Features:
Security clearance tracking
Classified project segregation
Need-to-know enforcement
Export control validation
Government Contractors
Compliance Needs:
Cost-plus contract tracking
Fixed-price project management
Time-and-materials billing
Indirect rate calculations
Provisional billing
Capabilities:
Flexible billing structures
Automated rate calculations
Progress payment support
Retainage tracking
Time Collection Scenarios
Direct Labor
Time charged directly to government contracts:
Specific contract/project assignment
Traceable to deliverables
Billable to customer
Subject to contract terms
Indirect Labor
Time not directly chargeable:
General and Administrative (G&A)
Overhead pools
Fringe benefits
Training and development
Bid and proposal
Distributed Time Entry
Scenario: Engineer works on multiple projects in one day
Process:
Clock in for workday
Charge time to Project A (3 hours)
Switch to Project B (2.5 hours)
Charge to training (1 hour)
Administrative time (0.5 hours)
Clock out
System: Tracks all allocations, validates totals, posts to correct projects
Approval Workflows
Multi-Level Approval
Employee Review: Worker reviews and submits timesheet
Supervisor Approval: Direct manager approves hours
Project Manager Review: PM verifies charge codes
HR/Payroll Final: Final approval for payroll processing
Exception Handling
Automated Flags:
Overtime exceeding thresholds
Unapproved absences
Missing time entries
Invalid charge codes
Hours exceeding project budget
Resolution Process:
Notification to appropriate parties
Correction workflow
Audit trail of changes
Re-approval if needed
Reporting and Analytics
Compliance Reports
DCAA audit reports
Labor distribution reports
Indirect rate calculations
Cost pool analysis
Burden rate validation
Management Reports
Project labor summaries
Employee utilization
Labor variance analysis
Productivity metrics
Cost performance indices
Custom Reporting
Ad-hoc query tools
Report builder
Dashboard creation
Export to Excel/PDF
Scheduled report distribution
Security and Access Control
Role-Based Security
Roles:
Employee (time entry only)
Supervisor (approve subordinates)
Project Manager (project visibility)
HR/Payroll (all employee access)
System Administrator (configuration)
Data Security
Need-to-know access
Classified data protection
Audit logging
Encryption in transit and rest
Secure authentication
Mobile Capabilities
Mobile Time Entry
iOS and Android apps
Offline capability
GPS verification (optional)
Photo capture
Voice entry
Field Worker Support
Remote site time tracking
Travel time recording
Customer site validation
Equipment time logging
Benefits for Government Contractors
Compliance Assurance
Reduces audit findings
Demonstrates proper controls
Maintains contract eligibility
Avoids penalties and fines
Accurate Job Costing
Real-time labor costs
Better project profitability visibility
Improved estimating for future bids
Variance analysis
Operational Efficiency
Automated data collection
Reduced administrative burden
Faster payroll processing
Streamlined billing
Audit Readiness
Complete documentation
Proper audit trails
Quick report generation
Historical data retention
Implementation Considerations
Deployment Options
On-Premise: Full control, meets security requirements
Deltek Cloud: SaaS deployment with compliance
Hybrid: Mix of on-premise and cloud
Integration Requirements
Manufacturing execution systems (MES)
Quality management systems
Document management
CAD/PLM systems
Supply chain software
Training Needs
Shop floor workers on data collection
Supervisors on approval processes
Administrators on system configuration
Auditors on compliance features
Pricing
Deltek Costpoint Shop Floor Time pricing is typically enterprise-level:
Based on number of users
Includes Costpoint ERP license
Professional services for implementation
Ongoing support and maintenance
Custom pricing based on company size and requirements
Typically part of larger Costpoint ERP implementation for government contractors.
