Context-Based Task Organization

Getting Things Done practice of organizing tasks by context (location, tool, or situation) rather than project. Enables efficient task completion based on current circumstances.

Email and task management approach created by Merlin Mann that focuses on keeping your email inbox empty (or nearly empty) at all times through systematic processing, quick decision-making, and ruthless prioritization to reduce cognitive load and improve focus.

David Allen's productivity rule from Getting Things Done stating that if an action will take less than two minutes, it should be done at the moment it's defined. This prevents small tasks from accumulating and reduces the overhead of tracking minor items.

Critical weekly practice from Getting Things Done methodology where you review all projects, clear inboxes, update lists, and plan the upcoming week. David Allen calls it the "master key" to GTD, ensuring the system stays current and trustworthy.

Getting Things Done principle stating that if an action takes less than two minutes, do it immediately rather than defer it. Based on the efficiency cutoff where organizing a task takes longer than completing it.

Visual calendar organization system using colors to distinguish different types of work, making it easy to see at a glance how time is allocated across categories like deep work, meetings, admin, and personal time. Color coding supports quick pattern recognition and work-life balance.