DCAA-compliant accounting and timekeeping software for government contractors with integrated project accounting, expense reporting, and management reporting, helping companies maintain compliance and pass DCAA audits for over 25 years.
PROCAS is comprehensive accounting and timekeeping software designed specifically for government contractors to achieve and maintain DCAA compliance. For over 25 years, PROCAS has helped companies become DCAA compliant and successfully pass DCAA accounting system audits. The platform provides integrated project accounting, timekeeping, expense reporting, and management reporting solutions.
Features
DCAA-Compliant Timekeeping
Timesheet Entry: Daily time recording with project/task allocation
Detailed Audit Trail: Complete history of all timesheet entries, changes, and approvals
Change Justification: System requires employees to document reasons for any alterations
Complete History: Every entry, change, and approval logged
Reason Documentation: Required justification for all modifications
Time-Stamped Records: Precise tracking of when changes occurred
User Attribution: Clear identification of who made each change
Permanent Storage: Secure retention meeting federal requirements
Labor Distribution
Automated Allocation: Time information flows directly from timekeeping to accounting
Project-Based Distribution: Accurate allocation to appropriate projects
Direct vs. Indirect: Proper separation of labor categories
Cost Pool Management: Support for complex indirect cost structures
Fringe Benefit Allocation: Automated benefit cost distribution
Compliance Features
FAR/DFARS Alignment: Meets Federal Acquisition Regulation requirements
CAM Compliance: Aligns with DCAA's Contract Audit Manual
Pre-Configured Templates: DCAA-ready forms and reports
Compliance Monitoring: Automatic checks for regulatory adherence
Audit Support: Reports and documentation for DCAA audits
DCAA Compliance Requirements Addressed
Timekeeping Standards
Daily labor hour recording
Detailed audit trail with documented change reasons
Employee and supervisor certification
Separation of direct and indirect time
Project/task code structure
Accounting System Requirements
Adequate internal controls
Proper segregation of costs
Identification of costs by contract
Timely recording of costs
Exclusion of unallowable costs
Integration Capabilities
PROCAS integrates timekeeping and expense reporting tools so information flows directly into the accounting system, providing:
Automated labor distribution
Seamless expense allocation
Real-time project costing
Integrated billing support
Streamlined invoice generation
Target Users
Ideal For:
Government contractors of all sizes
Defense contractors
Federal grant recipients
Companies requiring DCAA-compliant accounting systems
Organizations preparing for DCAA audits
Industries Served:
Engineering and construction
Professional services
IT and technology services
Research and development
Manufacturing
Track Record
With over 25 years of experience, PROCAS has established itself as a trusted solution for government contractors navigating DCAA compliance. The platform has helped numerous companies:
Achieve initial DCAA compliance
Pass DCAA accounting system audits
Maintain ongoing compliance
Streamline contract administration
Improve project profitability
Benefits
Compliance Assurance
Pre-built DCAA compliance features
Reduced audit risk
Comprehensive documentation
Expert support for compliance questions
Operational Efficiency
Automated data flow between systems
Reduced manual entry and errors
Faster invoicing and billing
Improved project visibility
Streamlined approval workflows
Financial Accuracy
Real-time labor cost tracking
Accurate project accounting
Proper indirect cost allocation
Reliable audit trails
Implementation
PROCAS offers implementation support to ensure proper setup and configuration for DCAA compliance, including:
System configuration
Chart of accounts setup
User training
Compliance guidance
Ongoing support
Pricing
Contact PROCAS for custom pricing based on company size, number of users, and specific requirements.
Key Differentiators
25+ year track record in government contracting
Integrated timekeeping and accounting in one system
