Overview
Toggl Plan (now called Toggl Focus) is a visual project planning tool that brings together all tasks and team timelines in one place, with drag-and-drop simplicity and multiple view options.
Team Timelines
Team timelines give you the best visual overview of who's working on what and when, putting tasks on a timeline organized by people in the team.
Key Features
- Color-coordinated by project: Instant visual identification
- Faded completed tasks: Clear distinction between done and in-progress
- At-a-glance overview: See what everyone is working on
- Overload detection: Notice when someone has too much work
- Capacity visibility: Spot when there's room for new projects
Multiple View Options
Board View
Kanban-style board for workflow visualization
Task View
Detailed list of all tasks with comprehensive information
Calendar View
Calendar format for deadline-focused planning
Timeline View
Gantt-chart style view for project sequencing
Zoom Levels
- Weekly view for detailed planning
- Monthly view for mid-range scheduling
- Quarterly view for strategic planning
- Annual view for long-term roadmapping
Drag-and-Drop Timelines
Scheduling
- Schedule tasks by dragging onto timeline
- Assign tasks to team members
- Update tasks with simple drag movement
- Create color-coded tasks spanning days or weeks
Project Management
- Group tasks into projects
- See start/end dates visually
- Track milestones and deadlines
- Monitor project dependencies
Workload Management
Capacity Planning
- Visual timelines show tasks and milestones
- Spot overloads or underutilization instantly
- Prevent burnout by balancing workloads
- Proactive planning: Know when to bring additional help onboard
Team Insights
- Clear picture of team's workload
- Availability visualization
- Resource allocation optimization
- Bottleneck identification
Simplicity Focus
The only thing you really need to know is clicking and dragging, which makes:
- Outlining projects easy and fast
- Rescheduling simple and quick
- Collaboration intuitive for all team members
Integrations
- Import tasks from other tools
- Export schedules to calendars
- Sync with productivity platforms
Best For
- Creative agencies managing multiple client projects
- Product teams coordinating releases
- Marketing teams planning campaigns
- Remote teams needing visual coordination
- Managers preventing team burnout
Pricing
Offers free tier for small teams with paid plans for advanced features and larger teams.
