ZeroTime Technology

Overview

ZeroTime is Deltek Replicon's proprietary AI-powered time tracking technology that automatically captures work activity across multiple applications, eliminating the need for manual timers while providing accurate billable and payable hour records for enterprise organizations.

How ZeroTime Works

Automatic Activity Capture

• Monitors work across multiple applications automatically
• Tracks time spent in project management tools, communication platforms, and business applications
• Records activity without requiring start/stop timers
• Operates invisibly in the background

AI-Based Classification

• Machine learning categorizes activities by project and task
• Intelligently assigns time to appropriate billing codes
• Distinguishes billable from non-billable work
• Learns from user patterns and corrections

Timesheet Generation

• Automatically populates timesheets with captured data
• Pre-categorizes entries for user review
• Enables quick approval rather than manual entry
• Maintains compliance with labor regulations

Key Benefits

Accuracy Improvements

• Eliminates human memory errors
• Captures all work time, not just what's remembered
• Reduces revenue leakage from unbilled time
• Provides objective activity records

Time Savings

• Reduces timesheet completion time by 75-90%
• Eliminates daily timer management
• Streamlines approval workflows
• Frees employees for productive work

Compliance Support

• Ensures accurate payroll records
• Provides audit trails for labor law compliance
• Supports government contractor requirements (DCAA)
• Maintains detailed work documentation

Enterprise Applications

Professional Services

• Accurate client billing based on real work time
• Project profitability analysis
• Resource utilization tracking
• Consultant productivity insights

Government Contractors

• DCAA-compliant time records
• Detailed activity documentation
• Audit-ready timesheets
• Labor law compliance

IT Services

• Development time tracking across tools
• Support ticket time allocation
• Project vs. operational time split
• Team productivity metrics

Integration Ecosystem

Supported Applications

ZeroTime tracks activity across:

• Microsoft Office 365
• Google Workspace
• Salesforce
• Jira and Confluence
• Slack and Teams
• Project management platforms
• Custom business applications

Data Synchronization

• Real-time activity capture
• Seamless integration with Replicon platform
• API access for custom integrations
• Cross-platform activity correlation

Privacy & Security

Data Protection

• Enterprise-grade encryption
• FedRAMP Moderate authorization
• SOC 2 Type II compliance
• GDPR and privacy law adherence

User Privacy

• Activity tracking respects personal boundaries
• Configurable monitoring scope
• Transparent data collection practices
• Appropriate use policies

Implementation

Deployment

• Cloud-based SaaS deployment
• Desktop agent installation
• Browser extension for web applications
• Mobile app support

Configuration

• Customizable project and task mappings
• Adjustable classification rules
• Client-specific billing configurations
• Integration with existing systems

User Experience

Daily Workflow

1. Work normally across applications
2. ZeroTime captures activity automatically
3. Review AI-generated timesheet suggestions
4. Approve or adjust entries as needed
5. Submit completed timesheet

Learning Curve

• Minimal training required
• AI improves with user feedback
• Intuitive review and approval interface
• Quick adoption across teams

Competitive Advantages

Vs. Manual Time Tracking

• 90% reduction in timesheet completion time
• Higher accuracy and completeness
• Eliminated timer fatigue
• Better revenue capture

Vs. Basic Automatic Tracking

• Enterprise-grade compliance features
• Multi-application coverage
• Advanced AI classification
• Robust integration ecosystem

ROI Metrics

Measurable Benefits

• 15-25% increase in billable hour capture
• 2-3 hours saved per employee per week
• 30-40% reduction in revenue leakage
• Improved project profitability visibility

Compliance Value

• Reduced audit risk
• Eliminated timesheet violations
• Accurate labor law compliance
• Better workforce cost management

2026 Evolution

ZeroTime continues to evolve with:

• Expanded application integrations
• Improved AI classification accuracy
• Enhanced mobile support
• Deeper analytics capabilities
• Better predictive features