Overview
Sage offers time tracking capabilities integrated within its broader accounting and business management platforms (Sage Intacct, Sage 100, Sage 300). These solutions are specifically designed for professional services firms, consultants, and project-based businesses that need tight integration between time tracking and financial systems.
Time Tracking Features
- Project-Based Time Entry: Track time to specific projects and phases
- Expense Integration: Combine time and expenses for complete billing
- Mobile Time Capture: iOS and Android apps for field work
- Timesheet Approval: Workflow-based approval processes
- Billable vs Non-Billable: Separate internal from client work
- Multiple Billing Rates: Support for different rates by role or project
- Time Off Management: Track PTO, sick leave, holidays
Integration with Sage Financials
Project Accounting
- Real-Time Project Costing: Immediate visibility into project profitability
- Budget vs Actual: Compare time budgets to actual hours
- Revenue Recognition: Track percentage of completion
- WIP Management: Work-in-progress reporting
- Project Billing: Generate invoices directly from time entries
General Ledger Integration
- Automatic posting of labor costs
- Department and cost center allocation
- Multi-entity support for complex organizations
- Intercompany time allocation
Payroll Integration
- Seamless flow of time data to payroll
- Certified payroll support for government contracts
- Labor distribution to jobs
- Overtime and premium pay calculations
Professional Services Capabilities
Resource Management
- Capacity Planning: Forecast resource needs
- Utilization Tracking: Monitor billable vs non-billable time
- Skills Inventory: Match resources to project requirements
- Allocation Management: Assign staff across multiple projects
Revenue Management
- Billing Automation: Auto-generate invoices from time
- Retainer Tracking: Manage fixed-fee and retainer arrangements
- Progress Billing: Bill based on milestones or percentage complete
- Multiple Currencies: Support for international projects
Compliance & Reporting
- Government Contracting: DCAA compliance for federal contractors
- Audit Trails: Complete history of time entry and approval
- Labor Law Compliance: Break tracking, overtime rules
- Custom Reports: Flexible reporting engine for any metric
Benefits for Consultants
Financial Accuracy
- Eliminate manual data entry between systems
- Real-time visibility into project profitability
- Accurate job costing for better future estimates
- Reduced billing errors and disputes
Operational Efficiency
- Streamlined approval workflows
- Faster billing cycles
- Reduced administrative overhead
- Better resource allocation decisions
Business Intelligence
- Historical performance data for forecasting
- Client and project profitability analysis
- Utilization trends and patterns
- Informed pricing decisions
Sage Intacct
- Cloud-based financial management
- Best for mid-market and enterprise
- Deep project accounting capabilities
- Subscription-based pricing
Sage 100
- On-premise or cloud
- Small to mid-market
- Manufacturing and distribution focus
- Perpetual or subscription licensing
Sage 300
- On-premise or cloud
- Mid-market to enterprise
- International capabilities
- Multi-entity support
Implementation Considerations
- Typically requires professional services for setup
- Configuration for specific industry needs
- Integration with existing systems
- User training and change management
- Ongoing support through Sage partners
Ideal For
Professional services firms (accounting, consulting, engineering, architecture), government contractors requiring DCAA compliance, project-based businesses needing financial integration, mid-market to enterprise organizations, and companies already using Sage financial platforms.
