Overview
Routine is described as "Your Everyday AI-Powered App" that consolidates calendar, meeting notes, tasks, notes, and contact management into a unified productivity platform. The app leverages AI to automate tedious tasks and help users stay organized.
Core Features
Unified Workspace
- Calendar Management: View and manage all calendar events
- Task Management: Create and track todos and projects
- Meeting Notes: Capture and organize meeting information
- Note-Taking: Store and retrieve information quickly
- Contact Management: Keep track of important connections
AI Capabilities
Routine uses AI to:
- Delegate tedious tasks to specialized agents
- Conduct deep research automatically
- Organize structured data efficiently
- Summarize information from various sources
- Automate repetitive processes
AI Agents
The app features AI agents that can:
- Research: Gather information on topics automatically
- Organization: Structure and categorize data
- Summarization: Condense long content into key points
- Automation: Handle routine workflows
Integration Ecosystem
Zapier Integration
- Connected to 5000+ tools via Zapier
- Discover automation possibilities
- Combine favorite tools with Routine
- Create custom workflows
- Sync data across platforms
Common Integrations
- Email clients (Gmail, Outlook)
- Project management (Asana, Trello, Notion)
- Communication (Slack, Teams)
- CRM systems
- Cloud storage (Google Drive, Dropbox)
Target Users
Ideal For
- Knowledge Workers: Managing multiple projects and meetings
- Executives: Needing centralized information access
- Consultants: Juggling client meetings and deliverables
- Product Managers: Coordinating across teams and tools
- Entrepreneurs: Running businesses with limited admin time
Use Cases
Daily Planning
- Review calendar and tasks in one view
- Plan day with time-blocking
- Set priorities for the day
- Track progress throughout the day
Meeting Management
- Prepare for meetings with context
- Take notes during meetings
- Assign action items automatically
- Follow up on commitments
Project Coordination
- Track multiple projects simultaneously
- Link tasks to relevant meetings and notes
- Monitor deadlines across projects
- Coordinate with team members
- Web Application: Full-featured browser access
- Desktop Apps: Native applications for Mac and Windows
- Mobile Apps: iOS and Android (mentioned in Play Store)
- Cross-Platform Sync: Work seamlessly across devices
Philosophy
All-in-One Approach
Routine aims to replace multiple tools:
- Calendar app
- Todo list manager
- Note-taking app
- Meeting management tool
- Contact database
By consolidating these functions, it reduces:
- Context switching between apps
- Data silos and fragmentation
- Tool subscription costs
- Learning curve for new tools
Comparison to Competitors
vs. Notion
- More focused on daily execution
- Stronger AI automation
- Better calendar integration
- Simpler structure (less customization)
vs. Motion
- Less emphasis on automatic scheduling
- More manual control over planning
- Broader feature set beyond calendar
- Different AI agent approach
vs. Sunsama
- More AI-driven automation
- Broader integration ecosystem
- Less ritual-focused
- Different philosophy on planning
Pricing
Specific pricing details would need to be confirmed on the website, but typical models for similar tools include:
- Free tier with basic features
- Pro tier with AI and advanced features
- Team/Business tiers for collaboration
Recent Developments
As an AI-powered tool, Routine likely receives:
- Regular AI capability updates
- New integration additions
- Feature enhancements based on user feedback
- Performance and reliability improvements
Getting Started
- Sign up on routine.co
- Connect calendar and email
- Import existing tasks and notes
- Set up Zapier integrations
- Explore AI agent capabilities
- Develop daily routine with the app
Community and Support
- Online documentation
- Tutorial videos
- Customer support
- User community (likely Discord or forum)
- Regular product updates
Conclusion
Routine represents the modern wave of AI-first productivity apps that aim to reduce cognitive load by consolidating tools and automating routine tasks. Its extensive integration ecosystem and AI agents make it particularly powerful for users managing complex workflows across multiple systems.
