Deltek Costpoint Shop Floor Time

Overview

Deltek Costpoint Shop Floor Time is an enterprise time and attendance solution designed specifically for aerospace, defense, and government contractors. It provides comprehensive labor tracking that meets the stringent requirements of government contract accounting, including DCAA (Defense Contract Audit Agency) compliance.

Key Features

Government Contract Compliance

DCAA Compliance:

• Meets Defense Contract Audit Agency requirements
• Comprehensive audit trails
• Proper segregation of duties
• Timely recording of labor hours
• Accurate cost allocation
• Compliant record retention

FAR/DFARS Requirements:

• Federal Acquisition Regulation compliance
• Defense Federal Acquisition Regulation Supplement
• Proper labor standards
• Cost accounting standards

Project-Based Time Tracking

Charge Code Management:

• Track time to specific contracts
• Multiple charge codes per employee
• Project, phase, and task tracking
• Direct vs indirect labor classification
• Overhead allocation

Multi-Level Projects:

• Contract level
• Program level
• Task order level
• Work breakdown structure (WBS) level

Shop Floor Data Collection

Multiple Collection Methods:

• Badge swipe terminals
• Barcode scanning
• RFID readers
• Web-based entry
• Mobile devices
• Kiosk terminals

Real-Time Capture:

• Immediate labor posting
• Real-time job costing
• Current WIP visibility
• Production tracking

Integration with Costpoint ERP

Seamless Integration:

• Native part of Costpoint ecosystem
• Real-time data synchronization
• Single database architecture
• Unified user interface
• Consistent security model

Connected Modules:

• Project management
• Job costing
• Payroll
• Billing
• General ledger

Industry-Specific Capabilities

Aerospace & Defense

Requirements:

• Complex project structures
• Multiple security levels
• Classified work tracking
• Export control compliance (ITAR)
• Quality system integration

Features:

• Security clearance tracking
• Classified project segregation
• Need-to-know enforcement
• Export control validation

Government Contractors

Compliance Needs:

• Cost-plus contract tracking
• Fixed-price project management
• Time-and-materials billing
• Indirect rate calculations
• Provisional billing

Capabilities:

• Flexible billing structures
• Automated rate calculations
• Progress payment support
• Retainage tracking

Time Collection Scenarios

Direct Labor

Time charged directly to government contracts:

• Specific contract/project assignment
• Traceable to deliverables
• Billable to customer
• Subject to contract terms

Indirect Labor

Time not directly chargeable:

• General and Administrative (G&A)
• Overhead pools
• Fringe benefits
• Training and development
• Bid and proposal

Distributed Time Entry

Scenario: Engineer works on multiple projects in one day

Process:

1. Clock in for workday
2. Charge time to Project A (3 hours)
3. Switch to Project B (2.5 hours)
4. Charge to training (1 hour)
5. Administrative time (0.5 hours)
6. Clock out

System: Tracks all allocations, validates totals, posts to correct projects

Approval Workflows

Multi-Level Approval

1. Employee Review: Worker reviews and submits timesheet
2. Supervisor Approval: Direct manager approves hours
3. Project Manager Review: PM verifies charge codes
4. HR/Payroll Final: Final approval for payroll processing

Exception Handling

Automated Flags:

• Overtime exceeding thresholds
• Unapproved absences
• Missing time entries
• Invalid charge codes
• Hours exceeding project budget

Resolution Process:

• Notification to appropriate parties
• Correction workflow
• Audit trail of changes
• Re-approval if needed

Reporting and Analytics

Compliance Reports

• DCAA audit reports
• Labor distribution reports
• Indirect rate calculations
• Cost pool analysis
• Burden rate validation

Management Reports

• Project labor summaries
• Employee utilization
• Labor variance analysis
• Productivity metrics
• Cost performance indices

Custom Reporting

• Ad-hoc query tools
• Report builder
• Dashboard creation
• Export to Excel/PDF
• Scheduled report distribution

Security and Access Control

Role-Based Security

Roles:

• Employee (time entry only)
• Supervisor (approve subordinates)
• Project Manager (project visibility)
• HR/Payroll (all employee access)
• System Administrator (configuration)

Data Security

• Need-to-know access
• Classified data protection
• Audit logging
• Encryption in transit and rest
• Secure authentication

Mobile Capabilities

Mobile Time Entry

• iOS and Android apps
• Offline capability
• GPS verification (optional)
• Photo capture
• Voice entry

Field Worker Support

• Remote site time tracking
• Travel time recording
• Customer site validation
• Equipment time logging

Benefits for Government Contractors

Compliance Assurance

• Reduces audit findings
• Demonstrates proper controls
• Maintains contract eligibility
• Avoids penalties and fines

Accurate Job Costing

• Real-time labor costs
• Better project profitability visibility
• Improved estimating for future bids
• Variance analysis

Operational Efficiency

• Automated data collection
• Reduced administrative burden
• Faster payroll processing
• Streamlined billing

Audit Readiness

• Complete documentation
• Proper audit trails
• Quick report generation
• Historical data retention

Implementation Considerations

Deployment Options

• On-Premise: Full control, meets security requirements
• Deltek Cloud: SaaS deployment with compliance
• Hybrid: Mix of on-premise and cloud

Integration Requirements

• Manufacturing execution systems (MES)
• Quality management systems
• Document management
• CAD/PLM systems
• Supply chain software

Training Needs

• Shop floor workers on data collection
• Supervisors on approval processes
• Administrators on system configuration
• Auditors on compliance features

Pricing

Deltek Costpoint Shop Floor Time pricing is typically enterprise-level:

• Based on number of users
• Includes Costpoint ERP license
• Professional services for implementation
• Ongoing support and maintenance
• Custom pricing based on company size and requirements

Typically part of larger Costpoint ERP implementation for government contractors.