Beebole

Overview

Beebole is a professional timesheet and time tracking platform designed for organizations that need robust approval workflows, strict compliance, and detailed project-based time tracking. With emphasis on customization, security, and audit readiness, Beebole serves professional service firms, consulting companies, and enterprises requiring sophisticated time management.

Features

Flexible Time Tracking

• Multiple Entry Methods: Manual entry, timer, bulk entry, or calendar import
• Project-Based Tracking: Organize time by projects, tasks, and subtasks
• Activity Codes: Customizable activity types for detailed tracking
• Daily/Weekly Views: Choose preferred timesheet layout
• Time Entry Templates: Save and reuse common entries
• Mobile Apps: Track time from iOS and Android devices
• Offline Mode: Enter time without connection, sync later

Customizable Approval Workflows

• Multi-Level Approvals: Configure workflows with unlimited approval stages
• Hierarchical Reporting: Set up approval chains matching org structure
• Conditional Routing: Different workflows based on project, department, or user
• Parallel Approvals: Multiple approvers can review simultaneously
• Delegation: Temporary authority transfer for absences
• Bulk Approval: Process multiple timesheets efficiently
• Exception Management: Automated flagging of unusual entries

Strict Access Control

• Role-Based Permissions: Granular control over who sees what
• Project-Level Access: Restrict visibility by project assignment
• Department Segregation: Separate data by organizational unit
• Client Confidentiality: Prevent cross-client data visibility
• Custom Roles: Define specific permission sets
• Two-Factor Authentication: Enhanced security for sensitive data

Compliance and Audit Trails

• Complete Audit Logs: Every action timestamped and attributed
• GDPR Compliant: Full compliance with European data protection
• DCAA Ready: Meets Defense Contract Audit Agency requirements
• SOX Compliant: Sarbanes-Oxley audit trail capabilities
• Immutable Records: Approved timesheets cannot be altered without trace
• Export for Audits: Generate audit-ready reports
• Data Retention: Configurable retention policies

Project Management Integration

• Project Hierarchies: Multi-level project and task structures
• Budget Tracking: Monitor time against project budgets
• Resource Allocation: Track who's working on what
• Project Phases: Organize time by project stages
• Custom Fields: Add project-specific data fields
• Profitability Analysis: Compare time costs to project revenue

Reporting and Analytics

• Standard Reports: 20+ pre-built report templates
• Custom Reports: Build reports specific to your needs
• Time Analysis: Understand time allocation patterns
• Utilization Reports: Track billable vs non-billable time
• Budget vs Actual: Compare planned to actual time
• Export Options: PDF, Excel, CSV formats
• Scheduled Reports: Automatic report generation and distribution

Automated Workflows

• Periodic Reminders: Automated timesheet submission reminders
• Escalation Rules: Progressive reminders for overdue approvals
• Notification System: Email and in-app notifications
• Submission Deadlines: Automatic timesheet period management
• Auto-Closing: Automatically close and lock past periods

Compliance Features

GDPR Compliance

• Data processing agreements
• Right to access user data
• Right to delete user data
• Data portability
• Consent management
• EU data hosting options

DCAA Compliance

• Proper segregation of costs
• Audit trail requirements
• Internal controls
• Timely recording requirements
• Job cost accumulation
• Labor distribution reports

SOX Compliance

• Internal control documentation
• Change management tracking
• Access control auditing
• Data integrity verification
• Regular compliance reports

Integration Capabilities

Payroll Systems

• ADP integration
• Generic payroll export formats
• Custom integration via API

Project Management

• Jira integration
• Asana connection
• API for custom integrations

Accounting Software

• QuickBooks export
• Xero integration
• Generic accounting formats

SSO and Authentication

• SAML 2.0 support
• Active Directory integration
• Google Workspace SSO
• Custom SSO implementations

Use Cases

Professional Services Firms

• Track billable hours by client and project
• Multi-level approval for billing accuracy
• Detailed utilization reporting
• Client confidentiality through access controls

Consulting Companies

• Project-based time tracking
• Resource allocation visibility
• Budget management
• Profitability analysis

Government Contractors

• DCAA-compliant timekeeping
• Certified payroll support
• Audit-ready documentation
• Strict access controls

Enterprise Organizations

• Department-level segregation
• Complex approval hierarchies
• SOX compliance requirements
• Integration with enterprise systems

Benefits

• Compliance Ready: Meet regulatory requirements out of the box
• Flexible: Adapt to your specific workflows and processes
• Secure: Enterprise-grade security and access controls
• Auditable: Complete trail of all time and approval activities
• Efficient: Streamlined approval processes save administrative time
• Accurate: Reduced errors through validation and automation
• Transparent: Clear visibility into time allocation and project status

Mobile Experience

Beebole's mobile apps provide:

• Full timesheet entry capability
• Project and task selection
• Approval workflows on mobile
• Offline time entry
• Push notifications
• Report viewing

Security

• Data Encryption: At rest and in transit
• Regular Backups: Automatic data backup and recovery
• Uptime: 99.9% uptime SLA on enterprise plans
• Certifications: ISO 27001 compliant infrastructure
• Penetration Testing: Regular security audits
• Data Residency: Choose data hosting location

Implementation

Beebole offers:

• Guided Setup: Step-by-step configuration assistance
• Data Import: Bulk import of users, projects, and historical data
• Training: Video tutorials and documentation
• Support: Email and phone support based on plan
• Dedicated Manager: Enterprise plans include account manager

Pricing

Beebole uses user-based pricing:

Time Tracking (€8.99/user/month, billed annually):

• All time tracking features
• Basic approval workflows
• Standard reports
• Mobile apps
• Email support

Time Tracking + Leave Management (€10.99/user/month):

• All Time Tracking features
• Leave/PTO management
• Absence tracking
• Leave approvals

Enterprise (Custom pricing):

• All features
• Advanced compliance (DCAA, SOX)
• Custom integrations
• Dedicated account manager
• Priority support
• SLA guarantees
• On-premise option available

All plans include:

• 30-day free trial
• No setup fees
• Cancel anytime
• Free data export

Minimum of 5 users required. Volume discounts available for 50+ users.